Present: Art Rosser, Chair and Past President, University Division (Central Missouri State University); Sid Connor, President, CCTI Division (Westark College); Mark Estepp, President, University Division (Appalachian State University); Mark Franco, Past President, Student Division (Co-Venture Resources); Mahyar Izadi, Past President, Research Division (Eastern Illinois University); Hank Martin, President, Industry Division (Altamaha Technical Institute); Marlow Marchant, President, Graphic Communications Division (Eastern Kentucky University); Ronald Meier, Past President, Manufacturing Systems Division (Illinois State University); Ivan Mosley, Sr., President, Student Division (South Carolina State University); Charles Patrick, President, Research Division (Morehead State University); University); H. Fred Walker, President, Manufacturing Systems Division (University of Southern Maine); Al Rudisill, NAIT Executive Director. Also present: Lesta Burgess, President-Elect, Student Division (University of Northern Iowa); Steven Brown, President-Elect, CCTI Division (College of the Redwoods); Niaz Latif, President Elect, University Division (Purdue University); Dave Monforton, NAIT Associate Director (Recorder).

1. Opening Remarks: The meeting was called to order by Chair Rosser at 3:15 p.m. The Chair deferred to Dr. Dennis Depew, Chair of the NAIT Foundation Board for an announcement. The Chair welcomed all of those in attendance and asked for the members of the Board to introduce themselves.
2. Review and Approval of the Minutes: The Board members reviewed the minutes of the meeting of April 20-21, 2001. Franco moved, seconded by Izadi, that the minutes be approved. The motion was approved on a voice vote.

Moved by Connor, seconded by Patrick, that Steven Brown, President-Elect, CCTI Division, be allowed to vote as Proxy for Ed McGarry, Past President, CCTI Division, due to McGarry’s inability to attend the meeting. The motion was approved on a voice vote.

3. Review and Approval of Agenda: The board members reviewed the agenda. Moved by Connor, seconded by Meier, that the agenda be approved. The motion was approved on a voice vote.

W. Tad Foster, President-Elect, Research Division, entered the room.

4. Review and Development of Year 2002 Strategic Plans: Rudisill and the Board reviewed the Association strategic goals and noted these specific developments:
• The June 2000 benchmark of 2177 members has declined to 1977 as of June 2001.
• The June 2000 benchmark of 505 Certified members declined to 496 as of June 2001.
• The 2001 Goal of 60 Accredited Programs has been met.
• The Board noted that actual reserves, not including amounts reserved for the NAIT Foundation or the Accreditation Reserve Fund, are very close to meeting the goal of $100,000.
• With respect to goal of increasing CCTI and Industry Division membership attendance at the NAIT Convention, Connor noted that the CCTI division had met the goal of a 2220% increase in registrations.

Rudisill also noted that Divisional level goals should be reported on at the Saturday November 3 meeting or directly to the NAIT Office in the weeks after the Convention.

5. Old Business:
1. Report on Elections and Appointments: Rudisill noted that despite the intent expressed at the previous Board meetings, no elections were conducted for divisional leadership or board representatives in 2001. The Board discussed various possibilities for improving the elections process.
2. Report on Bylaws Revision: Rudisill reported that the bylaws revision was approved by the professional membership that cast ballots. The bylaw revision is as follows:
Proposed Bylaw Revisions - March 21, 2001
*Italic indicates proposed language!

Article III - Divisions

B3.1 Standing Divisions - The Association shall have the following Standing Divisions:

B3.11 University - Representing colleges and universities with at least baccalaureate level Industrial Technology programs.

B3.12 Community College and Technical Institute - Representing institutions with less than baccalaureate level programs.

B3.13 Industry - Representing business and industry.

B3.14 Student - Representing students in colleges and universities.

B3.2 Special Interest Divisions Organizational Criteria - In order for new groups to qualify for Division status the following criteria must be met: - Special Interest Divisions may be organized based on the following criteria:

(a) The group represented must be committed to fulfilling the purpose and one or more of the objectives of the Association.

(b) Must have a minimum of 100 50 prospective members and must reach this potential within three years of organization or the Special Interest Division will be automatically discontinued. Also, after the minimum membership level (100) 50 is reached it must be consistently maintained. Two consecutive years below the minimum required level will result in discontinuance of the Special Interest Division.

(c)Must represent a group of individuals and/or organizations that are national in scope.
(d)Each prospective Special Interest Division must have a mission that is unique but related to the overall purpose and objectives of the Association.
(e) Special Interest Divisions are approved by the NAIT Executive Board after meeting the above criteria and the submission of a written application.

The Board discussed how the bylaws revision will apply to the existing special divisions.

3. Funding of OIT Awards: Martin reported on unsuccessful efforts to recruit an industrial sponsors. The Chair opened the floor for discussion and suggestions, which included building an endowment from industry sponsors by targeting contacts at corporate Human Resources VPs.
4. Foundation Board Dinner: Rudisill reported that the NAIT Foundation Leadership Dinner will take place as planned on Thursday November 1 with about 70 leaders and past leaders of NAIT Invited. The event will include recognition of contributions made and pledges received in 2001 and a presentation on the goals and purposes of the NAIT Foundation.
5. Report on Future Site Selection: Rudisill reported on the bid proposals received from convention hotels in Louisville, Memphis, Nashville, and St. Louis. After review of the specifics of the proposals and discussion of sites and host cities attributes, the Board, by consensus directed the NAIT Office staff to pursue negotiations for a Nashville site for 2003 and a Louisville site for 2004.
6. Review of Proposed 2002 UCI Contract: Rudisill noted that detailed discussion of the proposed UCI/NAIT contract would be held on Saturday, but he reviewed the UCI contract in general and gave his perspective on NAIT’s continued relationship with UCI.

No item of new business being raised and the agenda for the meeting having been completed, the Chair requested a motion to adjourn until the Saturday meeting.

Patrick moved, seconded by Brown, that the NAIT Executive Board meeting be adjourned until 3:30 p.m. on Saturday, November 3, 2001.

The meeting was adjourned at 5:25 p.m.

Saturday November 3, 2001
Hyatt Regency
Dearborn, Michigan

Present: Art Rosser, Outgoing Chair and Past President, University Division (Central Missouri State University); William Brauer, President-Elect, University Division, (Bemidji State University); Steven Brown, President, CCTI Division (College of the Redwoods); Lesta Burgess, President, Student Division (University of Northern Iowa); Sid Connor, Past President President, CCTI Division (Westark College); John Craft, Past President, Graphic Communications Division (Appalachian State University); Mark Estepp, Past President, University Division (Appalachian State University); Earl Godt, President-Elect, CCTI Division (Spoon River College); Mahyar Izadi, Past President, Research Division (Eastern Illinois University); Russell Johnson, President-Elect, Manufacturing Systems Division (Colorado State University); Niaz Latif, President, University Division (Purdue University); Benjamin Lee, President-Elect, Graphic Communications Division (California State University - Los Angeles); Marlow Marchant, President, Graphic Communications Division (Eastern Kentucky University); Hank Martin, Past President, Industry Division (Altamaha Technical Institute); Ivan Mosley, Sr., Past President, Student Division (South Carolina State University); Charles Patrick, President, Research Division (Morehead State University); University); H. Fred Walker, President, Manufacturing Systems Division (University of Southern Maine); Al Rudisill, NAIT Executive Director. Also present Dave Monforton, NAIT Associate Director (Recorder).

1. Election of Officers: The meeting was called to order by outgoing Board Chair Rosser at 3:35 p.m. Rudisill reviewed voting procedures, noting that Division Past Presidents are eligible for the Chair. Craft nominated Estepp, seconded by Latif. Estepp nominated Connor, seconded by Martin. Marchant moved to close the nominations, seconded by Izadi. The motion was approved on a voice vote. Balloting ensued and the ballots were counted, resulting in a tie. The nominees addressed the Board. A second ballot ensued and the ballots were counted. Estepp was elected Chair of the Board.

Rosser thanked the Board members for their service during his tenure as Chair and left the meeting. Estepp took the chair and proceeded to the election of the Vice-Chair. Izadi nominated Patrick, seconded by Martin. Latif nominated Walker, seconded by Patrick. Connor moved to close the nominations, seconded by Brown. The motion was approved on a voice vote. Balloting ensued and the ballots were counted. Patrick was elected Vice-Chair of the Board.

2. Non-Financial Actions by Division Boards and Committees:
• Marchant submitted a more detailed definition of the specialties intended to be within the purview of the Graphic Communications Division, as follows: "The Graphics Communication Division includes personnel in specializations such as CAD, Graphic Arts, Photography, and Multimedia (including web publishing). The Division does not include areas such as distance learning, general Internet, or networking." Staff indicated that the definition would be added to the NAIT Website and other relevant documents.
• Latif requested that NAIT consider more use of listservs and members discussed use of listserves, listserv ID numbers and other issues. Rudisill noted that some intended use of listserv might be better accomplished by requesting specific contact info from the NAIT Office.
• Web-based membership voting was discussed. The Chair created a committee of the Board to report at the Spring 2002 Board meeting on Web-based voting, and appointed Craft (committee chair), Rudisill and Latif.
• Steve Brown raised creating incentives to encourage member participation in creating the web-based CCTI Directory and suggested offering participants who collect data for the directory a complimentary Self-Study Workshop, which usually costs $15. The Board approved the idea on a consensus basis.
3. Financial Actions by Division Boards and Committees:
• Patrick noted the Research Division’s plans for a "Best Research Paper" contest and that the Division would like to offer a complimentary registration to the following year’s convention as the prize. No motion was presented and the Board took no actin on the proposal.
4. Appointments to Committees and Boards:
1. Board Appointments: Rudisill noted that no personnel were elected to open positions and that positions for which terms begin in 2001 (at the conclusion of the Convention) will need to be filled by appointment.
2. Committee Appointments: Rudisill noted the need for committee appointments to be made as the Chairs and Vice Chairs of Division Committees may serve on Association-wide committees. The Chair requested that the Division leadership follow up and report the committee appointments to the NAIT Office.
6. Review and Approval of Association and Division Strategic Plans and Goals: Rudisill noted that the Board will review each association goal and that each division will have an opportunity to report on their progress and plans, but that revisions to the goals should be submitted in writing to the NAIT Office so they can be recorded completely.
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1. Membership Goals:
• University Division: Revised goal to increase membership by 5% in 2002.
• Industry Division: Will promote value of certification to potential members and work in tandem with the Manufacturing Division to increase industry-based nonmember attendance at the 2002 Convention through industry-sponsored workshops.
• Student Division: Will maintain goal of 800 members for 2002and will improve content and prizes of student contests to increase student attendance. The Student Division Webpage will be improved with new content and reestablishment of links to Student Chapter websites.
• Manufacturing Systems Division: Set new goal of 200 members for 2002. Will continue to offer SME’s CMfgT examination and will partner with Industry Division on workshops for 2002 Convention.
• Research Division: New goal of 147 members for 2002.
• Graphic Communications Division: New goal of 70 members for 2002, with a focus on recruiting outside of the current NAIT membership.
• CCTI Division: Will continue membership recruitment goals and creation of new directory as one means to achieve the goal.
2. Certification Goals:
• Research Division: Implement research on the value of certification in order to support the program.
• CCTI Division: Maintain goal of 45 certified members.
• Industry Division: Maintain goal of 400 members and start campaign to increase certified members.
• Student Division: Will promote awareness of program among student members.
3. Accreditation Goals:
• CCTI Division: New goal of 22 Accredited programs for 2002, 30 by 2005.
• University Division: Will promote the program to specific targeted schools.
4. NAIT End-of-Year Financial Balances:
• University Division: Increase membership with direct appeals to member schools to increase faculty membership.
• Industry Division: Will continue efforts to establish sponsorship of the OIT Awards.
• Student Division: Will work to increase membership and to industry-sponsorships for contests.
• Manufacturing Systems Division: Will promote 2002 workshops in Panama City Beach to industry professionals in that region not currently affiliated with NAIT.
• Graphic Communications Division: Active recruitment of industry-based graphic communications professionals as a starting point for eventual support of NAIT Foundation.
5. Increase Industry & CCTI membership involvement in the NAIT Convention:
• CCTI Division: Developing a new CCTI-focused session for the 2002 Convention.
• Industry Division: Will make new efforts to have a session at 2002 Convention with past OIT awardees.
• Manufacturing Systems Division: Will combine events directed at past OIT awardees, attendees recruited through the local Manufacturing Extension Program (MEP) and local industry.
6. Improve Recruitment and Development of Future Association Leaders:
• Student Division: Will work to increase pool of candidates for leadership positions, and open communications with Past Presidents and Student Chapter Advisors.
• Research Division: Continue individual member recognition with "Best Graduate Student Research Presentation Award" and establishment of "Best Paper of Convention" award.
• Graphic Communications Division: Establish a "Graphic Communications Professor of the Year" award.
7. UCI Management Contract for 2001-2002: Monforton left the room to allow discussion of the contract by the Board and Rudisill. Rudisill left the room to allow Board discussion. Rudisill and Monforton returned. The Board voted to accept the contract with UCI as offered.
8. Approval of Operating Budget for 2001-2002: The Board reviewed the 2001-2002 Operating Budget as presented by Rudisill. Craft moved that the 2001-2002 Operating Budget as proposed be approved, seconded by Izadi. The motion was approved on a voice vote.
9. Old Business:

• Patrick noted a concern that the Executive Board is being "diluted" by increasing Special Division membership, such that eventually the Special Divisions would hold the balance of power on the Board to the detriment of the four primary divisions. He wondered whether the Special Divisions should have a combined representation on the Board or whether perhaps only the Presidents should have voting rights. The Board discussed the issue. Rudisill suggested that the Chair appoint a committee to report to the Board at the Spring 2002 meeting. Patrick moved that the Chair appoint a committee to report to the Board on the issue, seconded by Martin. The motion was approved on a voice vote and the Chair indicated he would make appointments.
• Patrick also noted a concern expressed among some members of low attendance at the convention presentations. The Board discussed the issue.

9. New Business:

• Monforton reminded the Board members that they needed to indicate preferences on the dates for the Spring 2002 Board meeting so that the NAIT Office could make arrangements with the Panama City Beach Marriott. He suggested that the Board look at the final three weekends in March 2002 for the Friday-Saturday meeting, due to the need to make decisions on conference format issues that need to be in place by April. The Board agreed and indicated they would forward their preferences to the NAIT office in the weeks after the 2001Convention.

There being no further business before the NAIT Executive Board, the Chair requested a motion to adjourn. Marchant moved that the NAIT Executive Board meeting be adjourned, seconded by Izadi. The motion was approved on a voice vote.

The meeting adjourned at 6:40 p.m.